
In the past, if managers noticed someone not at their desk, they probably assumed the employee was slacking off. Today the slacker may be the person sitting alone at their desk.
Increasingly, workplaces today are designed to foster collaboration. Bright people working together typically solve problems faster and innovate better than individuals working alone. Some people work in assigned teams. Others more fluidly connect with whomever they need to accomplish a task at a given time.
One result is that productive people are often absent from their desks.
Consider these stats from well-known companies who undertook surveys of office utilization:
While offices were poorly utilized, employees often complained about the lack of meeting rooms or could be found huddled in hallways or crammed into one person’s office.
There are numerous conclusions to draw from this, one key lesson is that traditional workplaces are not meeting the needs of the 21st century knowledge economy.
These companies noted above (along with many more including most of their competitors) have implemented (or been working toward implementing) a more mobile and flexible approach to designing their workplaces.
At Capital One and Bank of America, for example, workers were given a choice of either having their own desk and/or office (depending upon what they did) or being a mobile worker. A desk worker was expected to keep regular hours and use their desk. Mobile workers could work wherever they wanted and needed to do their job — home, client office, coffee shop, branch office, or a touch-down space at corporate headquarters.
Apparently, the majority, offered the opportunity, choose to be mobile. Mobile workers for Capital One are typically issued lap tops, video iPods, and cell phones.
The well-documented Capital One workplace offers employees a wide range of seating options when at “the office.” Quiet rooms exist for head-down work that requires concentration. Bookable small medium and large meeting rooms are there for small groups or conference calls. Open areas with moveable desks and furniture are offered so employees can create the space they need and interact spontaneously, sharing ideas.
Although they have a choice to work from home when it makes sense, it should be noted that most employees of companies creating mobile workforces are not telecommuting on a daily basis. Many will work from home occasionally when they need to work independently, but not all the time.
Few companies that require creative thought and collaborative work can afford to have their talent working in silos the majority of the time – whether in private offices with doors closed or at their homes. Thousands of wheels will be continually reinvented, and no one would get around to creating an automobile.
What about you? Does your work involve sharing ideas and collaborating to solve problems? Does your workplace foster collaboration as well as it could?